10 Tips To Make Your Reunion Party A Hit
August and September are just around the corner which means reunion parties will be in full swing and planning for next year’s parties needs to happen right now! Grand Rental Station Fairview has some great tips to help you out with some assistance from an online invitation place called http://www.purpletrail.com/.
1) Get Organized
Select people to head a reunion planning committee. Make sure to choose individuals with a strong sense of organization and follow through. If you're planning committee isn’t organized, your event won’t be organized. Put them in charge of creating a solid plan that will make your party a success!
2) Plan a Budget
Try to stick to your budget as much as possible. Within your reunion planning committee, elect someone to be treasurer. This person should be good with money. They should also be good at saying no. Especially when confronted with issues that will put your party over budget. One of the first things you will want to include in your budget is the venue. All of your guests should be comfortable at the reunion, so select locations that will fit all of your guests comfortably. If you are in need of some inexpensive venue ideas, try holding your party in a park or someone’s home. Whichever venue you decide on, remember that Grand Rental Station in Fairview Heights has tables, tents, chairs and decorations that one can rent at reasonable prices.
3) Give People Ample Notice
At minimum, you should provide between 12 to 18 months notice. That way people have time to budget in reunion party expenses as well as arrange for time away from work. You will get a better turnout if you allow people time to plan for the event. That means you better have your reunion party invitations ready well ahead of time.
4) Meaningful Activities at Reunion Party
Think about who’s going to be there and what types of things they enjoy. Icebreakers are a great way to relieve the anxieties associated with spending time with people you haven’t seen in years. Be sure to tailor your activities to the age range of people in your reunion party. Make games modify-able for people all ages and abilities.
5) Reunion Party Take-Away
Whether it’s a memory book or a family craft, try to make this something people will either use or want to keep for future reference. Photos will make a perfect favor for your reunion. Try renting a photo booth for your celebration, or you can even set up a custom photo booth of your own. Hire a professional photographer for your event. That way you don’t have to worry about someone not being in the picture and you won’t want to miss a minute of this special celebration.
6) Be Prepared
Rent enough seating. If your celebration will be held outside, make sure to rent tents to protect food and people from the weather. Grand Rental Station Fairview has a good selection of seating and tent rentals to secure your reunion party’s success. Make sure restrooms are accessible and people have access to water and food. If serving alcohol, be sure to stop service a few hours before the end of the event. Also make sure people have safe transportation back to their lodging accommodations.
7) Confirm Your Bookings
About a month or so before your event, contact all your vendors to make sure all your t’s are crossed and i’s are dotted. To make things easier, you can put an individual in charge of this specific task. It’s also a good idea to have a backup plan encase something goes wrong.
8) Decorations
Decorations will make your party stand out and enhance the festivities. If this is a high school reunion, try decking the venue out with your high school colors and paraphernalia. If this is an evening, outdoors event, lighting and candles can create ambience. Grand Rental Station in Fairview can assist you with all your decorating needs. Please contact us with any questions.
9) Wear Name Tags
I know this sounds cheesy, but if your reunion includes long forgotten family members or classmates, it takes the pressure off people. There’s nothing more embarrassing than getting someone's name wrong! Especially more than once.
10) Follow Up after Reunion Party
Send thank you notes to all the vendors, volunteers, and anyone who aided in the planning of the reunion party. Post pictures on your reunion website, send a newsletter to those who couldn’t make it recounting the reunion details. Grand Rental Station in Fairview Heights wishes you a fun and happy reunion party. Don’t forget contact us asap for all your rental needs and go to http://www.purpletrail.com/ for some great invitations.